Senior Office Manager - Dnipro

Description

LoopMe is a software company that builds software products and services for the advertising industry. LoopMe was founded in 2012 and today is a global company with 310 employees. LoopMe has 2 offices in Ukraine, in Dnipro and Lviv with 100+ employees. Our offices in Ukraine focus on software development and operations.

We feel proud about our offices in Ukraine and want to offer local employees an international environment to develop their talents and offer jobs with high levels of responsibilities. We like to ensure our Ukraine employees work in a nice office environment and stay connected with the business side of the company.

Your role is to ensure that the offices you look after are running effectively on a day-to-day basis and be the ‘go-to’ person in the local organisation for various office operations-related questions.

Job Responsibilities and Duties:

• Responsibilities cover our 2 Ukraine office locations in Dnipro and Lviv
• Maintains office services by organizing office operations and procedures
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
• Organising meetings
• Booking transport and accommodation
• Organising company events and conferences
• Ordering stationery and IT equipment
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Ensuring that health and safety policies are up to date
• Attending meetings with senior management
• Personal assistant (PA) to head of Ukraine office

Key Skills:

• Good interpersonal and time management skills
• Basic accounting skills
• Reliability and discretion: you will often learn of confidential matters
• Adaptability
• Excellent communication, negotiation and relationship-building skills
• Organisational skills
• Problem solving skills
• Initiative
• Leadership and the ability to ‘make things happen’
• Budgeting skills
• Attention to detail

Experience:

• 2 years experience in customer-facing work or other office-based roles
• English speaking & writing

Benefits:

• Competitive compensation package
• International work environment
• Paid vacation and sick leave
• Flexible working schedule and possibility to work remotely
• Unlimited access to Linkedin Learning
• Training budget
• Annual performance bonus
• Stock options for long-term employees
• English classes
• Maternity/Paternity leave